For the marketplaces made for Hypermotion
The following conditions of participation apply exclusively to the marketplaces at Hypermotion 2021. The exhibitor´s general terms and conditions will only become part of the contract if motion-X GmbH expressly agrees to said terms and conditions in writing.
Conclusion of Contract
motion-X GmbH (hereinafter referred to as the organiser) offers companies and institutions (hereinafter referred to as the exhibitors) the opportunity to participate in the marketplaces organised by motion-X GmbH at Hypermotion 2021.
Subject matter of the contract
The terms and content of the contract depend on the marketplace and marketplace package, any add-on modules and other additional services selected by the exhibitor. The organiser´s description and terms of service shall additionally apply.
The organiser has a unilateral right to determine the placement, size and location of the exhibitor´s stand, which the organiser may exercise at his reasonable discretion.
The costs will be charged directly to the individual participants by motion-X GmbH.
The exhibition unit includes the following items:
- IT-Service and hybrid elements
- Stand rental
- Stand construction of the marketplaces including all-inclusive elements
- Stand operating costs (electricity, water etc.)
- Stand cleaning
- Security services
- Pre- and post-processing of the stand
- Public Relations
- General stand graphics
All exceptional costs (graphics, additional equipment, additional tickets, individual ad-ons etc.) are at the expense of the exhibitor.
50% of the exhibition fees are due upon registration, the balance by 14.09.2021. If the payment of fees is late, the organiser is entitled to cancel the contract. The participation fee is to be transferred to the following account:
IBAN DE31 5104 0038 0713 1600 00
Payment reference: Please give the name of the chosen package (for example, "Innovation Leader - Smart Logistics")
The organiser is entitled to cancel the contract if an application is made for the opening of insolvency proceedings against the exhibitor's assets or for the submission of a statement of assets. The exhibitor shall inform the organiser of this immediately.
Withdrawal by the exhibitor is no longer possible after signature of the contract. If the exhibitor waives the right to occupy the stand space allocated to him, he shall pay the entire participation fee.
In the event of cancellation, impediment, endangerment, impairment or relocation/postponement of the event due to unforeseeable, external, uncontrollable circumstances such as war, acts of terrorism, civil unrest, natural disasters, strike, interruption of infrastructure (e.g. air traffic), epidemics / pandemics / other infectious diseases (classification by WHO/RKI, warnings by the German or French health ministries) or equivalent incidents of force majeure, this shall generally lead to suspension of the performance obligations. The party invoking force majeure undertakes to notify the other party without delay of the circumstance ant the end of the force majeure. In addition, the party invoking force majeure shall be obliged to explain in detail the circumstances of force majeure leading to the concrete refusal to perform and to provide evidence in the event of a dispute.
he party invoking force majeure must do everything possible and reasonable to minimise the consequences of the case of force majeure. With regard to the participation fees, the parties agree the following:
Expenses already incurred by the organiser for third-party services up to the time of the occurrence of force majeure shall be apportioned to the exhibitors in equal partial amounts. Settlement shall be made taking payments already made or due into account.
There is currently a pandemic situation due to the Coronavirus/Covid-19. The parties are therefore aware of the risk that Hypermotion 2021 may either not take place digitally. If this occurs, 80% of the original participation price will be reimbursed and 20% retained to cover the cost of the services rendered up to 30 June 2021, and 50% of the original participation price will be reimbursed from 1 July 2021 onwards.
If the event takes place subject to certain conditions, both parties undertake to comply with these at their own expense. If the organiser decides to hold the event solely in a digital format, both parties undertake to comply with the contract.
Stand equipment, design and lettering
Individual stand construction concepts are only approved in exceptional cases and must include components of the community design. They require the approval of the organiser.
A reduction of the participation costs is not possible, even if individual stand construction concepts are implemented on a smaller area than originally planned.
Insurance, third-party safety obligations, liability
The exhibitor is responsible for insuring the exhibition stand and exhibits against all risks, for example during transport and during the event, in particular against damage, theft, etc. The exhibitor shall have sufficiently funded liability insurance cover for personal injury and damage to property as well as financial losses and provide proof of this cover on request. The insurance cover must meet the requirements in the conditions set by the organiser.
The exhibitor shall be liable for all damage for which he is responsible and which is caused to third parties by his participation in the exhibition, including damage to buildings on the exhibition site and its facilities.
Digital media rights
The exhibitor agrees that photographs, films, video and sound recordings of stand personnel may be made and published during the event by the organiser, other exhibitors or third parties commissioned for the purpose of reporting and made by visitors. The exhibitor agrees that the organiser may process company data and contact data of contact persons within the framework of the contract fulfilment and pass this data on to partner companies or service providers. The exhibitor agrees that their registration my be communicated to other interested parties before the start of the event.
A chronological overview of the planning process for the Hypermotion 2021 can be found at www.hypermotion.com or www.hypermotion-x.de. We look forward to welcoming you to the market places made for the Hypermotion from 14.-16.09.2021 and will of course be happy to answer any questions you may have.